Cookie Policy (UK)

Last Updated: 30 March 2026

This Cookie Policy explains how Kolay IK Limited ("Kolay IK", "we", "us", or "our") uses cookies and similar technologies when you visit our website (kolayik.co.uk) and use our SaaS platform. This policy is designed to comply with the Privacy and Electronic Communications Regulations (PECR) as amended by the UK Data Use and Access Act 2025 (DUAA). This Cookie Policy should be read together with our Privacy Policy.

1. WHAT ARE COOKIES?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work more efficiently, provide a better user experience, and supply statistical information to the site owners.

2. HOW WE USE COOKIES AND LEGAL BASES

We use cookies and similar technologies for various purposes, which are categorised below. Under the Privacy and Electronic Communications Regulations (PECR) as amended by the DUAA 2025, consent is not required for strictly necessary cookies or for certain statistical/analytics cookies used solely to improve our service/website, provided we give clear information and offer an easy opt-out.

2.3. Functional / Preference Cookies (Varying Legal Basis)

These cookies are essential for our website and platform to function properly. They enable core functionalities such as security, network management, authentication, and account login (e.g., session management within the SaaS platform). You cannot opt out of these cookies through our systems, as the platform cannot function without them.

• Legal Basis: Exemption under PECR (strictly necessary to provide the requested service).

2.2. Analytics and Statistical Cookies (DUAA Exemption - Opt-Out Mechanism)

These are first-party cookies used for the sole purpose of statistical and research, which helps us understand how visitors interact with our website (e.g., counting visits and traffic sources). These cookies do not track you across other websites, the data collected is not used for marketing or profiling, and the data collected is not shared with any third party except where necessary to assist us in making improvements to our website or service.

• Legal Basis: In accordance with the DUAA 2025 amendments to PECR, we are permitted to place these first-party statistical cookies without your prior consent, provided we offer you a clear mechanism to opt out. You can opt out of these cookies at any time via our Cookie Preferences Manager.

2.3. Functional Cookies (Varying Legal Basis)

These cookies enable enhanced functionality and personalisation, such as remembering your language preferences, chosen theme (e.g. dark/light mode), or regional settings. Under the DUAA 2025 amendments to PECR, cookies used solely to adapt or enhance the appearance or basic functionality of the website in line with your expressed preferences may not require prior consent, provided we offer a clear opt-out mechanism. More advanced personalisation or cookies that involve tracking user behaviour require your explicit consent.

• Legal Basis: DUAA 2025 exemption with opt-out (purely for appearance/functionality) or prior explicit consent (advanced personalisation).

2.4. Marketing and Targeting Cookies (Consent Required)

These cookies are used to track visitors across websites to display relevant advertisements and measure the effectiveness of our marketing campaigns. We only place these cookies on your device if you explicitly agree to them.

• Legal Basis: Prior explicit consent via our cookie banner.

3. MANAGING YOUR COOKIE PREFERENCES

We believe in giving you full control over your data. You can manage your cookie preferences in the following ways:

• Cookie Preferences Manager: Our Cookie Preferences Manager allows you to accept or reject categories of cookies and is available on every page. You can change your preferences or withdraw your consent for Functional and Marketing cookies at any time by clicking the "Cookie Settings" link located at the bottom of our website. The process to withdraw consent is as simple as the process used to grant it.
• Browser Settings: Most web browsers allow you to control cookies through their settings preferences. Please note that disabling Strictly Necessary cookies may impact the functionality of our SaaS platform.

4. COOKIE DURATION AND DETAIL

Cookies can be either 'session cookies' (which remain on your device until you close your web browser) or 'persistent cookies' (which remain on your device for a set period or until you delete them). The specific name and duration of each cookie we use, including whether it is a session or persistent cookie, is detailed within our Cookie Preferences Manager.

5. THIRD-PARTY COOKIES

We only use third-party cookies where necessary and only after obtaining your consent where required by law. Some of our pages may contain content and services from other providers (e.g., embedded video providers or third-party marketing tools). These third parties may set their own cookies on your device. We do not control the use of these third-party cookies and advise you to check the respective privacy policies of these providers.

6. CONTACT US AND YOUR RIGHT TO COMPLAIN

If you have any questions about our use of cookies or this Cookie Policy, please contact our privacy team at: privacy@kolayik.co.uk. You also have the right to lodge a complaint at any time with the UK's supervisory authority for data protection matters, the Information Commissioner’s Office (ICO). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

7. CHANGES TO THIS COOKIE POLICY

We may update this Cookie Policy from time to time. We encourage you to review this policy periodically to stay informed about how we are using cookies.

‍